Frequently Asked Questions (FAQs) – Web Editors
Q1: How do I create a link on the external website that is invisible to anyone not on the network?
Q3: How do I get access to editing page(s) on the intranet or website?
Q4: What are the permission groups for editing and creating content on the internal site or website?
Q5: How can I create a clickable email address on a web page?
A1: Easy. Switch to the text tab in the editing box, and put [intra] at the beginning of the text you want viewable only when on the network and [/intra] at the end. The reason you might do this is to post phone numbers that can be seen by staff when on our network, but that can’t be seen (and used to create spam calls) by people outside the agency.
A2: Easy. Switch to the text tab in the editing box, and put [hide] at the beginning of email address and [/hide] at the end. This only works on the external website. Here is an example of how it looks for [email protected]: joes…@cpcs.gov
A3: Someone in your division at the managing director level or deputy level needs to send a request via email specify which page and what level of permissions you should be granted. The request should be sent to [email protected]. A separate request is required if you need access to both the intranet and the external website.
- Contributors: Create content and submit it for approval. Their content won’t be made public until someone approves it. After their content is approved, they can no longer edit it.
- Authors: Create content and make it public without prior approval. After publication, they maintain the ability to edit content they authored.
- Editors: Can create content and make it public without prior approval. They have the ability to approve pending content, submitted by Contributors, and to edit their own content and that of other users (public or private).
A5: Type the email address on the page. Then highlight the email address with the mouse and click on the hyperlink icon above the edit window (it is the icon that looks like the links of a chain). This will open a small box. Into this box type the email dress with mailto: in front, e.g., mailto:[email protected].