To simplify finding staff at the Agency (and allow for faster updates of information to reflect changes), IT has been working with Finance to import staff contact information into Outlook.
What this means to you?
- You can more easily find contact and location information for staff at CPCS
- Information will be more up-to-date
- You can find this information without leaving Outlook
How?
- Simply click on a name in the “to” or “cc” field of an email and you can see that person’s contact and location information
- Click the “Address Book” icon in the ribbon bar to see anyone’s information
- Click the “To…” or “Cc…” button in an email to see anyone’s information
This will not replace the directory pdf HR posts to the HR intranet website (though it will contain more information and will be updated more frequently).
Finance will provide IT with updated information every two weeks right after payroll is run to ensure the most up to date information.
If you find missing / erroneous data:
We know there are gaps in the data and there may be errors. In the future a contact will be provided for submitting issues with contact information. Until that time, keep a record of any issues and wait for an announcement.
We recognize that contact information for people who have departed the agency is being displayed. We are working to resolve this.
IT does not modify the data received; IT only ingests it into Outlook. Do not send corrections to IT.